Introduction
The Peoples’ Learning Trust is committed to protecting your privacy. This Privacy Notice outlines how we collect, use, store, and share personal data. It applies to pupils, parents / carers, staff, volunteers, and visitors across all academies within our Trust.
Who We Are
The People’s Learning Trust is a Multi-academy Trust operating in England. Registered address: Goodison Park, Goodison Road, Liverpool, L4 4EL.
ICO registration number: ZA116706
We are a “Data Controller” under UK data protection law.
What We Collect
For Pupils and Parents / Carers
• Full name and contact details
• Date of birth, gender, and photographs
• Attendance and behaviour records
• Assessment and attainment data
• SEND and safeguarding information
• Medical and health records
For Staff and Volunteers
• Contact and employment details
• Payroll and bank information
• Qualifications and DBS checks
• Absence and performance data
For Website Visitors
• IP address and browser details
• Device and session data
• Cookie preferences and usage analytics
Read our Cookie Policy for more details.
How We Use Your Data
We process data to:
• Deliver education and pastoral care
• Support student learning and progress
• Monitor attendance and safeguarding
• Manage recruitment and HR processes
• Fulfil statutory obligations (e.g. DfE census)
• Communicate with stakeholders
• Maintain our websites and digital platforms
Legal Basis for Processing
We process your data using one or more of the following lawful bases:
• Legal obligation – to comply with the law
• Public task – to perform our official functions
• Contract – where processing is necessary for an agreement
• Consent – where freely given for specific purposes
• Vital interests – to protect someone’s life
Sharing your Data
We may share your information with:
• Academies within the Trust
• The Department for Education (DfE)
• Local authorities and safeguarding partners
• Examination boards
• NHS and education welfare services
• IT and software providers (with data agreements in place)
We only share data where necessary and always with appropriate safeguards.
Data Storage & Retention
We store data securely using encrypted systems and access controls. Data is retained in line with legal and Trust retention schedules. Once data is no longer required, it is securely deleted or anonymised.
Your Rights
You have the right to:
• Access the personal data we hold about you
• Request correction of inaccurate data
• Ask for data to be erased (in some cases)
• Restrict or object to certain types of processing
• Withdraw consent (where given)
• Request data portability
To make a request, please contact our Data Protection Officer (details below).
Cookies & Website Use
We use cookies to improve your experience and gather anonymous usage statistics. You can manage your cookie preferences at any time via your browser settings. View our Cookie Policy for more information.
Contact Us
If you have any questions about this notice or your data:
Data Protection Officer: Judicium Consulting Limited
Address: 5th Floor, 98 Theobalds Road, London, WC1X 8WB
Email: dataservices@judicium.com
Web: www.judiciumeducation.co.uk
Telephone: 0345 548 7000 (Option 1, then 1)
Complaints
If you are unhappy with how we have handled your data, you can contact the Information Commissioner’s Office (ICO):
Web: www.ico.org.uk/concerns
Telephone: 0303 123 1113